{"id":2695,"date":"2018-10-17T05:25:08","date_gmt":"2018-10-17T05:25:08","guid":{"rendered":"https:\/\/corporatemondevents.ro\/?p=2695"},"modified":"2018-10-17T06:19:37","modified_gmt":"2018-10-17T06:19:37","slug":"evenimente-cu-voluntari-mondevents","status":"publish","type":"post","link":"https:\/\/corporatemondevents.ro\/ro\/evenimente-cu-voluntari-mondevents\/","title":{"rendered":"Perspective de project management \u2013 Evenimente cu voluntari"},"content":{"rendered":"

Din experien\u0163a Mondevents: \u00een ce fel este diferit managementul unui eveniment cu voluntari \u015fi la ce trebuie s\u0103 fim aten\u0163i c\u00e2nd facem planificarea.<\/strong><\/h3>\n<\/div>

M<\/span>\u00ad\u00ad\u00ad\u00adul\u0163i ani de mediu corporate, obi\u015fnuin\u0163a deadline-urilor, o siguran\u0163\u0103 aparent\u0103 c\u0103 dac\u0103 project managerul roag\u0103 pe cineva s\u0103 fac\u0103 ceva, se va face, fe\u0163e cunoscute \u015fi probleme familiare, pentru care aveam solu\u0163ia \u00een majoritatea cazurilor. Forming, storming, norming \u015fi performing. Trecusem prin stadiile astea cu multe echipe \u00een produc\u0163ie, consultan\u0163\u0103, cercetare, IT, medii diferite cu oameni diferi\u0163i.<\/p>\n

A\u015fa c\u0103 atunci c\u00e2nd am \u00eenceput proiectul credeam c\u0103 totul e sub control. Ce conteaz\u0103 c\u0103 oamenii cu care urma s\u0103 lucrez nu erau angaja\u0163i, ci voluntari? Ce conteaz\u0103 c\u0103 90% din comunicare urma s\u0103 se fac\u0103 la telefon sau pe mail? Ce conteaz\u0103 c\u0103 timpul de planificare era foarte scurt? Mai livrasem proiecte fulger, cu planificare f\u0103cut\u0103 \u00een trei zile \u015fi rezultate peste astept\u0103ri\u2026<\/p>\n

Oh well, guess again. Proiectele desf\u0103\u015furate cu voluntari sunt mai diferite dec\u00e2t m\u0103 a\u015fteptam \u015fi undeva la o s\u0103ptam\u00e2n\u0103 dup\u0103 \u00eenceperea proiectului, mi-am dat seama c\u0103 \u00eemi subestimasem \u201cadversarul\u201d. \u015ei de acolo au urmat numai lec\u0163ii la amintirea c\u0103rora acum z\u00e2mbesc, \u00eens\u0103 atunci era ultima idee de pe list\u0103.<\/p>\n

A\u015fa c\u0103 scriu acest articol pentru cei care prefer\u0103 s\u0103 \u00eenve\u0163e din lec\u0163iile altora, pentru a scuti ni\u015fte neuroni distru\u015fi din cauza stresului. ? A\u015fadar, cu ce e diferit un proiect sau eveniment organizat cu voluntari?<\/p>\n<\/div>

Resurse <\/strong><\/h4>\n

Am \u00eenceput proiectul cu 50 de voluntari care verbal \u00ee\u015fi doreau s\u0103 ajute \u015fi p\u0103reau entuzia\u015fti. Am avut kick-off meeting cu vreo 15 oameni din acei 50, \u00een care s-a prezentat planul de proiect, roluri \u015fi responsabilit\u0103\u0163i, timpul pe care \u00eel avem la dispozi\u0163ie \u015fi importan\u0163a fiec\u0103rui rol. S-au nominalizat lideri pentru fiecare echip\u0103, \u00eencep\u00e2nd de la Legal & HR, Parteneri & Furnizori, Logistic\u0103, Marketing, etc. \u015ei am \u00eenceput.<\/p>\n

\u00cen trei s\u0103pt\u0103m\u00e2ni, am r\u0103mas cu zece oameni implica\u0163i activ \u00een proiect, dintre care cinci r\u0103spundeau la telefon de fiecare dat\u0103. Restul \u2026 motive diverse.<\/p>\n

Deci lec\u0163ia:<\/em> voluntariatul \u00eenseamn\u0103 c\u0103 \u00ee\u0163i aloci c\u00e2t timp vrei tu pentru activit\u0103\u0163i extra job, familie \u015fi alte responsabilit\u0103\u0163i ale vie\u0163ii de zi cu zi. Oamenii \u00een general sunt entuzia\u015fti la \u00eenceput, \u00eens\u0103 pu\u0163ini sunt capabili s\u0103 danseze toat\u0103 melodia, pentru c\u0103 obosesc pe parcurs. Bazeaz\u0103-te pe 10% din voluntarii care se \u00eenscriu la organizarea unui eveniment. Ce e \u00een plus va fi doar o surpriz\u0103 placut\u0103. ?<\/p>\n<\/div>

<\/div><\/div><\/div><\/div><\/div>
\"Evenimente<\/span>
<\/div><\/div><\/div>

Task-uri<\/strong><\/h4>\n

Alocarea task-urilor e foarte util\u0103, \u00eens\u0103 necesit\u0103 mult mai multe explica\u0163ii dec\u00e2t pe un proiect \u00eentr-o companie multina\u0163ional\u0103. Asta deoarece oamenii care fac voluntariat fac asta ca s\u0103 ajute, dar \u015fi ca s\u0103 \u00eenve\u0163e lucruri noi, asta \u00eensemn\u00e2nd c\u0103 nu vei avea pe proiect cele mai skilled persoane. Depinde doar de project manager c\u00e2t timp aloc\u0103 pentru explica\u0163ii \u015fi pentru trainingul voluntarilor.<\/p>\n<\/div>

<\/div><\/div><\/div><\/div><\/div>

Lec\u0163ia mea:<\/em> Dac\u0103 voluntarii dau din timpul lor pentru a ajuta la organizarea evenimentului, aloc\u0103 \u015fi tu timp pentru a-i \u00eenv\u0103\u0163a sau pentru a le explica cum s\u0103 fac\u0103 anumite task-uri c\u00e2t mai eficient. Este o parte important\u0103 din crearea \u015fi sudarea echipei. \u00cen plus, multe idei noi \u015fi bune au venit de la persoane destul de novice \u00een ale organiz\u0103rii de evenimente, deoarece au avut o viziune mai liber\u0103 dec\u00e2t cineva care a trecut deja pe acel drum.<\/p>\n<\/div>

Disponibilitate<\/strong><\/h4>\n

O parte important\u0103 din managementul unui proiect sunt status meetingurile cu echipa. Acele momente \u00een care recapitul\u0103m ce s-a f\u0103cut \u015fi decidem care sunt pa\u015fii urm\u0103tori, priorit\u0103\u0163ile, \u015fi milestones p\u00e2n\u0103 la urm\u0103torul status meeting. Lucrul cu voluntarii e complet diferit pentru c\u0103 timpul oamenilor este mult mai limitat dec\u00e2t \u00eentr-o companie \u015fi priorit\u0103\u0163ile \u015fi le decide fiecare.<\/p>\n

A\u015fadar lec\u0163ia:<\/em> Oamenii nu vor fi disponibili to\u0163i \u00een acela\u015fi timp. Este greu, aproape imposibil s\u0103 str\u00e2ngi o echip\u0103 mai mare de zece oameni la un status meeting \u00een voluntariat. C\u00e2nd lucrezi cu echipe mai mari, cel mai bine e fragmentezi munca pe \u201cdepartamente\u201d, fiecare av\u00e2nd un responsabil. Apoi s\u0103 stabile\u015fti c\u00e2te o \u00eent\u00e2lnire cu fiecare responsabil de echip\u0103 care s\u0103 \u00ee\u0163i dea statusul \u015fi s\u0103 \u00ee\u0163i spun\u0103 dac\u0103 \u015fi unde e nevoie de ajutor, sau care task-uri sunt complete. Astfel la o echip\u0103 de 50 de oameni, project managerul se va coordona cu 5 oameni care sunt responsabili de departamente.<\/p>\n<\/div>

Deadlines<\/strong><\/h4>\n

In IT, deadline-urile \u00eenseamn\u0103 de multe ori sf\u00e2r\u015fitul unui sprint sau s\u0103pt\u0103m\u00e2na dinaintea unui release. Toata echipa \u015ftie c\u0103 story-urile trebuie s\u0103 fie complete, testate pentru release \u015fi acceptate de client. Avem cu to\u0163ii o direc\u0163ie \u015fi un scop pe termen scurt. \u00cen voluntariat, oamenii sunt relaxa\u0163i, doar facem voluntariat ca s\u0103 ne relax\u0103m, s\u0103 ne rupem din cotidian, s\u0103 sim\u0163im c\u0103 am f\u0103cut un bine societ\u0103\u0163ii, deci nu trebuie s\u0103 fie stresant.<\/p>\n

Lec\u0163ia<\/em> aici este c\u0103 echipa va tinde s\u0103 lase totul pe ultima sut\u0103 de metri, pentru c\u0103 vor ignora deadline-urile. Deadline \u00eenseamn\u0103 o obliga\u0163ie, a\u015fadar este contrar voluntariatului. ? Ca project manager pe un proiect cu voluntari, asigur\u0103-te c\u0103 deadline-urile sunt hot\u0103r\u00e2te astfel \u00eenc\u00e2t task-ul s\u0103 nu fie pe critical path dac\u0103 se \u00eent\u00e2rzie cu o s\u0103pt\u0103m\u00e2n\u0103 \u2013 dou\u0103. Trimite remindere \u015fi contacteaz\u0103 oamenii din timp pentru a le aduce aminte de deadline, explic\u00e2nd care e impactul dac\u0103 se va \u00eent\u00e2rzia.<\/p>\n<\/div>

<\/div><\/div><\/div><\/div><\/div>
\"evenimente<\/span>
<\/div><\/div><\/div>

Satisfac\u0163ii<\/strong><\/h4>\n

Multe. \u00cen primul r\u00e2nd, dac\u0103 reu\u015fe\u015fti s\u0103 duci proiectul la bun sf\u00e2r\u015fit \u015fi evenimentul \u00eentr-adev\u0103r are loc, o s\u0103 vezi oameni z\u00e2mbind \u015fi \u00eentr-un fel, de\u015fi a fost greu, o s\u0103 \u00ee\u0163i par\u0103 r\u0103u c\u0103 s-a terminat. Pe proiectul nostru \u2013 The Hope Generation \u2013 am v\u0103zut copii juc\u00e2ndu-se, r\u00e2z\u00e2nd \u00een hohote, alerg\u00e2nd cu zmeie \u00een m\u00e2n\u0103, p\u0103rin\u0163i relaxa\u0163i \u015fi mai copil\u0103ro\u015fi dec\u00e2t de obicei, urm\u0103rind spectacole de magie \u015fi teatru de p\u0103pu\u015fi.<\/p>\n

Dup\u0103 c\u00e2teva s\u0103pt\u0103m\u00e2ni de planificare \u015fi coordonare, echipa \u00een sf\u00e2r\u015fit a putut s\u0103 se bucure de ce a realizat, \u015fi anume un eveniment pentru oamenii c\u0103rora le pas\u0103 de cauzele sociale \u015fi de lumea \u00een care tr\u0103iesc.<\/p>\n<\/div>

<\/div><\/div><\/div><\/div><\/div>
<\/div>

\u015ei atunci da, pot spune c\u0103 sunt satisfac\u0163ii, mai ales c\u00e2nd cuno\u015fti oameni faini cu care legi prietenii \u015fi sau c\u00e2nd dup\u0103 eveniment reu\u015fe\u015fti s\u0103 str\u00e2ngi b\u0103nu\u0163ii pentru a cump\u0103ra volanul ambulan\u0163ei mult dorite. La restul \u00eenc\u0103 se lucreaz\u0103.?<\/p>\n<\/div>

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